Inputs the user provides
- [[Tutor Full Name / Business Name]]
- [[Subjects and Grade Levels Offered]]
- [[Session Length and Format (in-person, online, hybrid)]]
- [[Target Clients (age, needs, e.g., test prep, homework support, enrichment)]]
- [[Hourly or Package Rates]]
- [[Location or Service Area]]
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Deliverable
[[Tutor Full Name or Business Name]]
Professional Tutoring Services Kit
Prepared: [[2026-06-29]]
Version: 1.0
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1. Service Offerings & Packages
Subjects & Levels:
- [[Subject 1 — e.g., Elementary Reading & Writing (K-5)]]
- [[Subject 2 — e.g., Middle School Math (6-8)]]
- [[Subject 3 — e.g., High School Algebra I & Geometry]]
- [[Subject 4 — e.g., SAT / ACT Test Prep]]
- [[Subject 5 — e.g., Executive Function Coaching]]
Session Formats:
- 45-minute focused skill sessions (recommended for younger students)
- 60-minute standard sessions
- 90-minute intensive or test-prep blocks
- Small group (2-3 students) at reduced per-student rate
Packages (recommended for commitment and cash flow):
| Package | Sessions | Total Hours | Price | Per-Session Effective Rate | Best For |
|---|
| Starter | 4 | 4 | $[[X]] | $[[ ]] | Trying the fit |
| Core | 8 | 8 | $[[X]] (10% discount) | $[[ ]] | Regular support |
| Semester | 16 | 16 | $[[X]] (15% discount) | $[[ ]] | Deep progress |
| Test Prep Intensive | 10 | 15 | $[[X]] | $[[ ]] | Score goals |
Cancellation / Makeup Policy (see full agreement):
- 24+ hours notice: full reschedule or credit
- <24 hours or no-show: session charged; one courtesy makeup per package
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2. Client Agreement & Policies (Template)
Tutoring Service Agreement
This agreement is between [[Tutor Name]] ("Tutor") and [[Parent/Guardian Name]] ("Client") for tutoring services for [[Student Name]].
1. Services: Tutor will provide [[subjects]] instruction as described in the current service menu.
2. Location / Format: [[In-person at [[address]] or agreed public location / secure video platform]].
3. Payment: Payment due [[upon booking / first session of package / monthly]]. Accepted: [[Venmo, Zelle, check, cash, credit via invoice]].
4. Cancellation: [[Policy details]].
5. Confidentiality: Tutor will not disclose student progress or information except to Client and authorized school personnel with permission.
6. Termination: Either party may end with one session notice. Unused prepaid sessions refunded pro-rata minus any discount applied.
7. Liability: Tutor maintains professional liability insurance. Client is responsible for student behavior and safety during in-home sessions.
Signatures:
Tutor: ______________________________ Date: _______
Client: ______________________________ Date: _______
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3. Intake Form (Key Fields)
Student Information:
- Full name, age, grade, school
- Primary concerns (check all): reading, writing, math, organization, test anxiety, motivation, specific subject, other
Academic History:
- Recent grades or assessment scores
- Current IEP / 504 / diagnosis (if any — voluntary)
- Previous tutoring or interventions
Learning Profile:
- Strengths, interests, preferred learning style
- What has worked / not worked before
Logistics:
- In-person or online preference
- Parent goals for 8-12 weeks
Emergency Contact & Medical Notes (for in-person):
- Allergies, medical considerations, pickup authorization
Release: Parent authorizes Tutor to communicate with teachers as needed for alignment.
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4. Progress Report Template
[[Student Name]] — Tutoring Progress Report
Period: [[Start Date]] to [[End Date]]
Sessions Attended: [[X]] / [[Y]]
Tutor: [[Name]]
Current Focus Areas:
1. [[Skill 1]] — baseline [[ ]] → current [[ ]]
1. [[Skill 2]]
Key Wins This Period:
- [[Specific observable gain or habit — e.g., "Now independently sets up equations for multi-step word problems and checks work before submitting."]]
Areas for Continued Growth:
Recommendations for Home / School:
- [[Daily 10-min practice suggestion]]
- [[Strategy to request at school]]
Next 4-6 Week Goals:
Overall Outlook: [[On track / Accelerated / Needs adjustment in approach]]
Tutor signature / date
Parent acknowledgment (optional)
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5. Pricing Sheet (One-Pager)
[[Business Name]] Rates — Effective [[Date]]
Individual Sessions
Small Group (2-3 students, same level)
- Per student 60 min: $[[45]]
Packages (prepaid, non-refundable except pro-rata on termination)
Travel / In-Home Premium: +$[[10-15]] per session within [[X miles]]
Materials Fee: None for standard curriculum; specialized test-prep books at cost or provided by family.
Payment & Invoicing: [[Details]]
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6. Marketing One-Pager / Flyer Content
Headline: [[Personalized tutoring that actually works]]
Subhead: [[Math / Reading / Test Prep — In-person & online — Grades K-12]]
Proof Points:
- [[X years]] helping students gain [[avg months or points]]
- [[Credential or approach — e.g., "Former classroom teacher + Orton-Gillingham trained"]]
- "90% of students in 8+ session packages meet or exceed their primary goal"
Offer: "Free 20-minute consult + diagnostic snapshot"
Contact: [[Phone, email, booking link, area served]]
Testimonial (short): "[[Real or placeholder quote with attribution]]"
Call to action: "Book your consult today at [[URL or phone]]"
---
7. FAQ
Q: How do I know if my child needs a tutor?
A: If grades are slipping, homework takes excessive time, or confidence is dropping, a short diagnostic can clarify.
Q: What is your cancellation policy?
A: 24 hours notice for reschedule. Late cancels and no-shows are charged.
Q: Do you work with students who have IEPs or learning differences?
A: Yes. I collaborate with school teams when parents authorize and tailor strategies accordingly.
Q: How quickly will we see results?
A: Most families notice improved confidence and homework independence within 4-6 sessions. Sustained academic gains typically appear after 8-12 consistent sessions.
Q: Do you provide homework help only?
A: I can, but I also teach underlying skills so students become more independent over time.
Q: What about background checks / safety for minors?
A: [[I hold current [[state]] background check clearance and am insured. All sessions with minors occur with parent/guardian on premises for in-home or in public/online supervised settings.]]
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8. Safety & Safeguarding for Work with Minors
- Always obtain written parent/guardian consent and emergency info.
- For in-person: meet in visible, public, or parent-present locations when possible; never alone behind closed doors without authorization.
- Online: use platform with recording option or parent in room for younger students; record sessions only with consent.
- Report any concerns about student welfare per mandatory reporting laws in your jurisdiction.
- Maintain professional boundaries at all times (no social media friending of minors, no gifts of significant value, no transportation without explicit written permission).
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9. Quick-Start Checklist for New Tutors
- [ ] Business name / DBA registered if required
- [ ] Background check / clearance current
- [ ] Liability insurance in place
- [ ] Intake forms, agreement, and policies drafted
- [ ] Booking / payment system set up (Calendly + Stripe / Wave / etc.)
- [ ] Progress report template ready
- [ ] First 3 marketing channels active (Nextdoor, school bulletin, local FB group, etc.)
- [ ] Pricing and packages published
- [ ] Record-keeping system for sessions and notes (secure, FERPA-aware)
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This complete kit provides everything needed to launch or professionalize a tutoring practice. Customize rates, policies, and language to your local market and legal requirements. Update pricing and terms at least annually.
Growth
Honest
Evidence based
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