Planning

A workshop plan teachers will still be using next week.

Get a workshop facilitation guide. Enter topic, audience, and duration.

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What you'll get

A complete workshop plan and facilitation guide

Workshop Designer, scroll to preview

Inputs the user provides

[[Workshop Topic]]
[[Audience / Participants]]
[[Total Duration (e.g., 90 minutes, half-day, full day)]]
[[Primary Outcomes]]
[[Group Size Estimate]]

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Deliverable

Workshop Facilitation Guide
Topic: [[Workshop Topic]]
Audience: [[ ]]
Duration: [[90 minutes]]
Facilitator: [[Name]]
Date: [[ ]]

Intended Outcomes: By the end of this workshop, participants will be able to...

1. [[Outcome 1]]

1. [[Outcome 2]]

1. [[Outcome 3]]

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Agenda Overview (Energy Arc)

Time	Segment	Duration	Energy	Key Method
0:00	Welcome & Hook	8 min	High	Story or provocative question
0:08	Outcomes + Agenda	4 min	Medium	Visual roadmap
0:12	Icebreaker / Connection	10 min	High	Pair share or movement
0:22	Content Block 1	18 min	Medium-High	Mini-input + think-pair-share
0:40	Activity / Application 1	15 min	High	Hands-on or small group task
0:55	Debrief 1	8 min	Medium	Structured share
1:03	Break (if longer)
1:03	Content Block 2	12 min	Medium	Input + demo
1:15	Activity 2	12 min	High	Practice or design task
1:27	Final Debrief & Commitment	8 min	Medium-High	Individual reflection + pair share
1:35	Close & Next Steps	5 min	Warm	Thank you + resources + CTA

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Detailed Facilitator Script & Notes

Opening Hook (0:00-0:08)

Say: "[[Powerful 1-2 sentence hook tied to pain or aspiration of audience]]. Turn to a neighbor and share one word that comes to mind."

Icebreaker (example):

"Find someone you don't know well. Share your name, role, and one challenge you face related to [[topic]]. You have 3 minutes each."

Content Block 1 (key points to cover):

Point A with 1-2 examples or data

Point B

Use slide with minimal text + live demo or story.

Activity 1 Instructions (give verbally + on slide):

1. In groups of 3...

2. You have 10 minutes...

3. Be ready to share one insight...

Debrief Prompts:

What surprised you?

What will you try first?

What support do you need?

Closing Commitment:

"Write on a sticky: one specific action you will take in the next 7 days. Share with a partner. Post on the commitment wall if we have one."

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Materials & Logistics

Participant Materials (per person):

Agenda handout (1 page)

[[Worksheet or job aid]]

Sticky notes + marker

Facilitator Kit:

Timer (visible)

Slides or flip chart with key visuals

Backup printed instructions

Room Setup:

Tables for 4-6 (cabaret or rounds)

Wall space for posters or gallery walk

[[AV requirements]]

Tech Backup: Have offline version of any digital activity.

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Contingency & Timing Buffers

If running long: cut one content story or shorten final activity to 8 min.

If energy low after break: insert 2-min stretch or pair chat.

If group larger than expected: use "turn and talk" instead of full share-outs.

If tech fails: have printed examples and flipchart versions ready.

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Post-Workshop

Collect feedback (3 questions max: what worked, what to change, one takeaway)

Send resources + slides + action commitments within 24 hrs

Note any adjustments for next delivery

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This guide follows experiential learning principles (70/20/10) and adult learning best practices. Time every segment strictly and prepare two backup activities for high/low energy groups.

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Illustrative preview, your actual result is generated from your inputs.

How it works.

Provide topic, audience, duration and get a complete workshop facilitation guide in minutes — including agenda, activities, materials. Free AI workflow, no signup required to preview.

Teacher planning desk with a weekly planner, sticky notes, pens and a laptop in morning light — A complete workshop plan and facilitation guide

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Design my workshop

Sunlit classroom with a planner, sticky notes and a laptop open on the teacher desk

Workshop plan: objectives, timed agenda, materials, activities with facilitator notes, exit ticket, follow-up.

Format & standard

What good looks like.

What it must include

Criteria

01Clear learning outcomes and audience/level — the designer knows who this is for and what they will walk away able to do.
02Minute-by-minute agenda with segment timings and energy arc (open/icebreaker, content blocks, activities, breaks, close) — the day is designed, not a list of topics.
03Facilitator instructions and talking points per segment — the leader is not winging it or reading slides.
04Interactive methods (think-pair-share, breakouts, exercises, role play) with materials and setup notes — the workshop is not a long lecture.
05Engagement and participation techniques plus logistics (room, AV, handouts, supplies) — the designer has thought about the room and the humans in it.
06Debrief/reflection and action-commitment close — the workshop does not end with 'any questions' and people leaving with nothing.
07Contingency and timing buffers — the facilitator can flex when things run long or short.

Signals of expertise

Quality

✦Uses adult-learning/experiential design (70/20/10, doing not just telling) and times the energy arc — the workshop is built for how adults actually learn and stay awake.
✦Writes a timed facilitator script with prompts and debrief questions — the leader can deliver consistently and transfer the learning.
✦Plans for logistics, participation, and commitment — the designer has run workshops and knows what kills them.

Common mistakes

Pitfalls

×Lecture-heavy with no activities or interaction — adults check out and remember nothing.
×No timings or facilitator cues — the leader runs long, skips the close, and the workshop feels chaotic.
×Ignoring energy and attention curve or no application/commitment step — people leave inspired but do nothing different on Monday.

Teacher arranging colorful sticky notes across a classroom whiteboard — The whole arc is visible before the first day of the unit, not week by week.

Printed lesson plan on a wooden desk beside a coffee mug and pencil cups — Formatted so you can print it, hand it to a sub, or drop it in a binder.

Two teachers co planning at a table with laptops and calendars — Clear enough that a grade level partner can teach from it without a call.

Vibrant classroom with colorful anchor charts before students arrive

A good plan is what makes the room feel calm at 8:05 in the morning.

More in Planning.

Teacher writing the week's plan on a classroom whiteboard at golden hour

Planning

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